Accounts Payable

About

Accounts Payable are responsible for processing timely and accurate payments to suppliers, consultants and individuals, in a multitude of currencies, to enable the College to carry out its world-class teaching and research. The department ensures compliance to financial policies and procedures relating to the purchase to pay cycle whilst ensuring efficient payment.

The department uses sophisticated electronic invoicing technology, through our partner Tungsten. This enables the team to process a growing volume of invoices whilst maintaining high standards.

Paper invoice eradication

As part of the College's commitment to reducing its carbon footprint, Imperial College London is no longer accepting paper invoices posted to the College as of 1st November 2023. Please see the Paper invoicing eradication letter for a copy of the notification sent to suppliers.

Accounts Payable are currently working to achieve 100% e-invoicing. To find out more about how this works navigate to E-Invoicing at Imperial College London.

Useful Links

• E-Invoicing at Imperial College London
• Payment Authorisation (P1) form on the Finance Knowledge Bank [Internal only; requires College login]

**PLEASE NOTE that some Imperial College Suppliers have reported receiving emails and purchase orders from the Accounts Payable manager. Please be especially vigilant around unusual orders that you are contacted about, with residential addresses not affiliated with Imperial. If you are in any doubt, please contact the Purchasing and Accounts Payable Helpdesk, quoting the purchase order number you have received **